PRIVACY POLICY

WEBSITE PRIVACY POLICY FOR CHALLENGE PROGRAMMES

This site is dedicated to allowing young people (or parents, guardians or case workers on their behalf) to register their details for programmes or projects run by The Challenge Network. This programme is referred to throughout as “HeadStart”.

This policy sets out the basis on which any personal information we collect from you, or that you provide to us, through this website or otherwise in relation to HeadStart will be processed by us. Please read the policy carefully to understand our practices regarding your personal information and how we will treat it. By visiting and continuing to use this website you are consenting to the practices described in this policy and more particularly how and for what purpose your personal data may be processed

For the purposes of data protection law, the data controller in respect of personal information collected through this website, or that we otherwise collect in relation to our programmes, is The Challenge Network. We may share the information with other persons as described below.

You may wish to also refer to our Terms of Use policy, available here.

Our Privacy Policy aims to explain:

• The information we collect and why we collect it.

• How we will use and protect that information.

• The options available for accessing and updating an individual's personal information.

THE INFORMATION WE COLLECT

When you register interest in joining HeadStart you will be asked to enter your personal details, which may include name, e-mail address, telephone number and home or office address, together with, if you are a young person, the personal details of your parent or guardian.

Photographic images and/or video may be created during the programme, for the purposes of marketing the programme;. We also collect data when you correspond with us by phone, email or otherwise, and through our monitoring of participation in the HeadStart programme. 

Were you, as a young person, apply to participate in HeadStart, we may as part of the application process ask you for personal information, including some sensitive personal information (regarding your physical or mental health, criminal record, ethnic background or religion). We ask these questions and collect this information solely for the purposes of supporting you on HeadStart, and monitoring participation in the programme as part of the ongoing development of the programme. Social integration is key to The Challenge Network's values and you can find out more information on our mission here  if you wish. If you prefer not to give any such information, for whatever reason, then please select the "Prefer not to say" option from the drop-down list, where available. We may collect some information of the same kind as it comes to our attention during the course of your participation in a programme.

OUR USES AND DISCLOSURES OF PERSONAL INFORMATION

The personal information entered regarding a young person, or their parent or guardian may be stored, shared and used by The Challenge Network and other related organisations, including our charity partners and donors, our partners working on our current and future programmes, government bodies including, fraud detection organisations, organisations supporting the delivery of our programmes and other organisations running or supporting all or part of a programme. For example, we report on young persons' progress on the NCS programme to NCS and, where relevant, may give feedback on a young person's experience of a programme to his or her school or college.

Photographic images and/or video taken in connection with HeadStart may be published, including on the Internet.

If, as a young person, parent, guardian or care worker you indicate that a young person requires further assistance in order to participate in HeadStart then we may contact you to discuss this further. We will never pass such information to our partners without first asking you and gaining your consent.

We will not disclose your personal information except as described in this privacy policy; in an emergency (for example, for medical purposes); or where we are required to do so by law.

What your data will be used for:

  • Information about you as a young person on the HeadStart programme
    • Matching you to a suitable HeadStart Charity Partner
    • Running and evaluating the HeadStart programme, including contacting you when necessary.
    • Helping us develop, deliver, and improve the design, content and marketing of HeadStart .
    • Contacting you about taking part in press and communications activity related to HeadStart .
    • Internal purposes such as auditing, evaluation, data analysis, preventing or detecting fraud or error and research to improve our service and customer communications.

  • Information about you as a young person, parents, guardian and care worker
    • Assessing the young person's particular needs and ensuring that they are met.
    • Monitoring equality of opportunity.
    • If you enter into a sweepstake, contest, or similar promotion related to one of our programmes, administering that promotion.
    • In the case of photographic images and/or video of a young person, producing publicity, promotional and marketing material for our programmes.

With your consent, we may also use the contact details that we hold, and basic information regarding any programme(s) in which a young person has expressed an interest or participated, to contact the young person and their parent or guardian with information regarding The Challenge Network, our programmes and other programmes offered by the NCS and other sponsoring or partner organisations, including information about graduate opportunities, events, research, referral promotions or competitions. This may involve contact by post, telephone or email, and the NCS and other sponsoring or partner organisations may send similar communications regarding their own programmes. You can withdraw your consent at any time by giving us notice. We will never sell your or a young person's personal information to third party marketing agencies.

  • Information about you as a representative of a charity
    • Contacting you about taking part in one of our programmes.

We will not hold personal information for longer than is necessary for these purposes. We may, keep information about you as a young person after you have completed a programme. We may in particular, medical information about a young person, and information about any measures taken to accommodate the young person and their requirements, for up to 18 months after they have completed a programme. We may use it, where relevant, in relation to other programmes in which an individual expresses an interest or participate.

Protection of Personal Information

We have a legal duty to protect any personal information we collect from you. All personal data is processed in accordance with the Data Protection Act.

Unfortunately the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict security standards to try and prevent unauthorised access.

The Challenge Network may from time to time need to use the services of an Information Service Provider located outside of the European Economic Area for technical reasons.
However, The Challenge Network shall ensure that your personal information will be held by those Providers in compliance with European data protection regulations. By submitting your personal information to our website, you agree to this transfer, storing or processing at a location outside the European Economic Area. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. 

Access to your information and contacting us

Data protection law allows you to request copies of personal information that we hold about you, to require inaccurate person information to be corrected and, in some circumstances, to object to our processing of your personal information. If you wish to exercise any of these rights or if you have a query or complaint about this privacy policy or about the site, or to give or withdraw your consent to our use of your personal information to send you marketing communications, then you can get in touch with us.

Links to Third Party sites

Please note that this site may, from time to time, contain links to and from websites of third parties including our partners, advertisers or affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy notices and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.

Changes to this privacy policy

We reserve the right to change our privacy policy without prior notice however we will endeavour to update this page as regularly as feasibly possible. We therefore urge you to review this statement from time to time to ensure you are up-to-date with how we are using and protecting your information.